What is personal data?

Personal data is, in simple terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. The personal data that we use is set out below.

What does this policy cover?

This privacy information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

What are my rights?

Under the GDPR, you have the following rights, which we will always work to uphold: The right to be informed about our collection and use of your personal data. This privacy policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.

• The right to access the personal data we hold about you. We explain how to do this further down.
• The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
• The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have.
• The right to restrict (i.e. prevent) the processing of your personal data.
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to data portability. This means that you can ask us for a copy of your personal data held by us to re-use with another service or business in many cases.
• Rights relating to automated decision-making and profiling. Please see the section on how we use your personal data for further explanation.

What personal data do you collect?

We only collect personal data that you want to provide to us or that is needed to provide (and improve) our service to you. We may collect some or all of the following personal data (this will vary according to your relationship with us and/or which services you use):

• Name
• Address
• Email address
• Telephone number
• Business name
• Payment information
• IP address and website usage information (please see further our Cookies Policy)

How do you use my personal data?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one or more of the following purposes:

• Providing and managing your account.

How will you protect my personal data?

• We will process it lawfully, fairly and in a transparent manner.

How long will you keep my personal data?

We will only keep your personal information for as long as it is reasonably necessary taking into consideration the reason for which it was first collected, our need to answer queries or resolve problems, provide improved and new services and comply with legal requirements under applicable law(s). This means that we may retain your personal information for a reasonable period after you stop using our services or stop using this website. After this period, your personal information will be deleted from all our systems, and we remind you that you have a right to have your personal information deleted at any time.

How and where do you store or transfer my personal data?

We store personal data using UK cloud storage and on our company server that is backed up to UK based cloud services. This means that information stored here is fully protected under the GDPR or to equivalent standards by law and we have strict security measures in place to prevent unauthorised access. We also use Mailchimp, Caterquotes and Google Analytics where some personal information will be kept on their servers located in the United States of America. All data stored here is in line with the Privacy Shield agreement and we will never store your personal information using any service outside of the EU that we feel does not have an adequate level of protection. For more information, please see the links below: Mailchimp: www.mailchimp.com/legal/privacy
Caterquotes: www.caterquotes.co.uk/privacy
Google Analytics: www.support.google.com/analytics/answer/6004245?hl=en

Do you share my personal data?

We may sometimes contract with third parties to supply services to you on our behalf in the course of dealing with you. These may include payment processing and delivery. In some cases, those third parties may require access to some or all of your personal data that we hold. If any of your personal data is required by a third party, we will take steps to ensure that your personal data is handled safely, securely, and used only to fulfil the service they provide to you on our behalf. We will also ensure it is in accordance with your rights, our obligations, and the third party’s obligations under the law. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

How can I access my personal data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in the next section. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible. You can find a link to the form at the bottom of this page. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within one month. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

How do I contact you?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details: FAO Mr Jarrod Ashton - Data Protection Officer Email address: sales@visionck.co.uk Telephone number: 0844 811 7210 Postal Address: Unit A1, Axis Point, Hill Top Road, Heywood, Manchester, OL10 2RQ

What if we make changes to this policy?

We may change this privacy policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes made will be reflected here and you will be informed on the homepage of this website.